ProcurementXperts · Legal
Privacy Policy
This Privacy Policy explains how Khubara Procurement Consultancy, using the public brand ProcurementXperts ("we", "us" or "our"), handles personal data when you visit procurementxperts.com or contact us through the website.
1. Who is responsible
The website identifies Khubara Procurement Consultancy as the business associated with ProcurementXperts. For privacy questions or requests, contact info@procurementxperts.com. The exact registered address and registration number have not been stated in this notice because they must first be verified.
2. Personal data we may collect
When you use the contact form, the website may collect your name, work email address, organisation, job title or role, area of interest, language preference and message. If you contact us by email, telephone or WhatsApp, we may process the details you choose to provide and the content of that communication. Basic technical information such as IP address, browser, device, request time and security logs may also be processed by the website host or infrastructure providers.
3. How the contact form works
A valid contact-form submission is saved in the WordPress administration area as a private lead record and is also sent by email to the configured business contact address and/or the site administrator address. Access should be restricted to authorised personnel who need the information to respond and manage the enquiry. Do not send passwords, payment-card details, special-category personal data, or confidential tender documents through the public contact form.
4. Purposes and lawful grounds
We use enquiry data to respond to your request, assess a potential business engagement, communicate with you, protect the website, prevent abuse, and maintain appropriate business records. Processing will be based on the applicable lawful basis under Saudi Arabia’s Personal Data Protection Law (PDPL) and its Implementing Regulations, which may include taking steps at your request, legitimate business needs where legally permitted, compliance with legal obligations, or consent where required. The appropriate basis must be confirmed for each actual processing activity.
5. Cookies and language preference
The theme can set a first-party cookie named px_lang to remember whether you selected English or Arabic. The current theme sets this preference cookie for up to one year. WordPress hosting, security, or infrastructure components may use additional technical cookies or logs; the deployed configuration must be checked before this statement is treated as exhaustive. This notice does not claim that analytics or advertising cookies are in use.
6. Fonts and external links
The theme may load fonts from Google Fonts, which can cause your browser to connect to Google’s servers and disclose technical connection information such as your IP address. The website also links to third-party services, including EvalQ, WhatsApp and LinkedIn. Those services operate under their own terms and privacy notices. Review the relevant third-party notice before providing information directly to them.
7. EvalQ and procurement documents
EvalQ is a separate procurement bid-evaluation product. This website notice covers enquiries submitted through the marketing website; it does not by itself describe every data flow in an EvalQ installation, licence, support arrangement, or optional integration. EvalQ may be used to handle tender and supplier-offer information. Before entering personal, commercially sensitive, confidential, or restricted information into EvalQ, users and their organisations must review the applicable product terms, deployment configuration, integrations, and any separate privacy or data-processing terms. Do not assume that all processing is local or that no data is transmitted externally unless the specific configuration and feature being used have been verified.
8. Recipients and international transfers
Enquiry information may be accessed by authorised personnel and processed by website hosting, email, security, IT-support or other service providers where needed to operate the website and respond to you. We may disclose information when required by law or to protect legal rights and system security. Some providers may process information outside Saudi Arabia. Any such transfer or disclosure must be assessed and carried out in accordance with applicable Saudi PDPL requirements and the rules governing transfers outside the Kingdom. The actual providers, locations and transfer arrangements must be verified against the deployed infrastructure.
9. Retention and security
We aim to keep personal data only for as long as reasonably necessary for the purpose for which it was collected, taking account of follow-up, business records, legal requirements, disputes and security needs, and to delete or anonymise it when it is no longer needed unless retention is legally required. We do not state a fixed retention period here because the live retention schedule, mail retention, server logs and backup cycles have not yet been verified. We use reasonable administrative and technical safeguards appropriate to the data, but no internet transmission or storage system can be guaranteed to be completely secure.
10. Your rights and requests
Subject to the applicable law and its conditions, you may have rights to be informed about processing, access your personal data, obtain it in a readable format, request correction or completion, request destruction when permitted, and withdraw consent where processing is based on consent. To submit a request, email info@procurementxperts.com with “Privacy Request” in the subject. We may need to verify your identity and clarify the request before responding. Statutory exceptions and other people’s rights may apply.
11. Children
The website and services described here are intended for professional and business use, not for children. Do not knowingly submit a child’s personal data through the contact form unless you are authorised and there is a lawful basis to do so.
12. Changes and contact
We may update this notice when the website, services, legal requirements or data practices change. The revised version will show an updated date. Questions and privacy requests can be sent to info@procurementxperts.com. This notice is intended to be interpreted consistently with applicable laws of the Kingdom of Saudi Arabia, including the PDPL and its Implementing Regulations where applicable.
Contact: info@procurementxperts.com